LETTER WRITING

During the job search process, there are many times when it is appropriate to write to an employer. The following are basic types of letters that you will be sending to an employer. When writing a letter, be sure to carefully proofread to avoid any grammatical or typographical errors.  Most cover letters are going to be in the format of an email.  While most of the same rules apply, you can adapt your email to be shorter, more concise and to the point.  You can eliminate the inside address on emails.

Writing a Strong Cover Letter
A strong cover letter accompanying your resume is one of your best marketing tools. While your resume may not change significantly when sending it from employer to employer, your cover letter should be personalized to each particular employer. Your cover letter communicates your value to the employer and paves the way for your resume.  Thoroughly read the job description and research the company so that you will make a positive impression. Create a letter that will catch the reader’s attention and stand out from the other applicants.

Important tips for your cover letter:

-Address it to a specific person - preferably the person in charge of hiring for the department.

- Refer to a specific job opening. If no current openings exist, be specific about the position
  or department you are interested in within the company.

- Show initiative and knowledge of the employer (refer to what they do and why you are interested in working for them).

- Point out  skills and experience that relate to the employer’s needs using specific examples. Expand on and draw attention to areas noted on your resume.
 
- Take initiative by outlining the next step. Use the last paragraph to state how you will follow
   through - mention that you will contact the employer to discuss scheduling an interview.
       

LETTERS TO EMPLOYERS

Thank-You Letter
A thank-you letter should be sent to an employer immediately after an interview.  Make sure you thank the employer for taking the time to interview you and reinforce your interest in the organization and in the position.  Also, mention some key points that you discussed during the interview.  If you forgot to mention something important about yourself at the interview, feel free to include that in your thank-you letter. Be sure to send a thank-you letter to each person that participated in your interview.

Inquiry Letter After Submitting an Application
Following an interview it is generally accepted to wait to hear back from the employer. However, if an appropriate amount of time has  passed and you have not heard from them, you may send a letter or email to the employer inquiring about the status of your application.  Reiterate your interest in the position and in the organization, remind the employer of your qualifications and recap the history of your personal contact with the employer.  Be sure to thank the employer for their time and assistance.

Acceptance Letter
If an employer offers you a position and you accept it, send a letter of acceptance expressing your appreciation for  the opportunity to join the organization.  Confirm your date of hire and you may want to list the starting salary that you agreed upon.  Also, if you received an offer letter from the employer, you may briefly confirm any additional  terms of employment.

Rejection Letter
If you have been offered a position or have been asked to participate in a second round of interviews, but you do not plan on accepting an offer of employment, send the employer a letter letting them know that you are declining their offer or would not like to participate in the interview process any longer.  Express your appreciation for their time and consideration and above all, don’t burn any bridges.